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Task Management Simplified: Email Me as Your Todo Inbox

Transform your inbox into a powerful todo list with Email Me. The fastest way to capture tasks and manage your daily workflow using simple email commands.

Productivity GTD iPhone iPad

October 20, 2025 by Manuel Escrig · 3 min read

Ever feel overwhelmed by complex task management apps that require too much setup and maintenance? Sometimes the simplest solution is the most effective. Let me show you how Email Me can transform your inbox into a streamlined todo list system that actually works with your natural workflow.

The Power of Email-Based Task Management

We all check our email multiple times per day. It's already a habit, so why not leverage that behavior for task management? Email Me turns your inbox into a central hub for capturing tasks, ideas, and reminders with minimal friction.

Here's how to make it work:

1. Quick Task Capture

When a new task pops into your head, open Email Me and type it out. With just one tap, it lands in your inbox. No need to switch between apps or remember complex shortcuts. Whether you're in a meeting, commuting, or just had a brilliant idea while making coffee, capturing tasks becomes effortless.

Real-World Example:

"Follow up with Sarah about project timeline"

tap → Instantly in your inbox

2. Create Task Categories with Subject Lines

Email Me lets you customize subject lines, making it easy to organize tasks by project or context. Set up simple prefixes like:

• "TODO: " for action items
• "FOLLOW-UP: " for pending responses
• "IDEA: " for future possibilities

This makes it simple to filter and find tasks later using your email client's search function.

3. Time-Sensitive Tasks Made Easy

Need to remember something at a specific time? Email Me's scheduling feature lets you send tasks to your future self. Perfect for:

• Meeting preparation reminders
• Following up with clients
• Deadline notifications
• Birthday gift shopping

Smart Integration with Your Workflow

The beauty of using Email Me for task management lies in its seamless integration with tools you already use. Your email client becomes your task manager, allowing you to:

• Forward relevant emails directly to your task list
• Use email flags or stars for priority items
• Create folders or labels for different projects
• Archive completed tasks while maintaining a searchable history

Pro Tips for Maximum Efficiency

1. Set Up Email Filters

Create automatic filters in your email client to sort incoming tasks from Email Me into designated folders based on subject lines or keywords.

2. Use the Share Extension

When browsing online or using other apps, use Email Me's share extension to quickly capture links, text, or images as future tasks.

3. Establish Regular Review Times

Schedule specific times to review and process your email-based task list, just as you would with any other task management system.

Why This System Works

• No learning curve - you already know how to use email
• Available across all your devices
• Searchable history of completed tasks
• Zero maintenance required
• Works offline with automatic syncing
• Integrates with your existing email workflow

The Minimalist Advantage

Unlike complex task management apps that often become abandoned due to overwhelming features, Email Me provides just enough structure while maintaining flexibility. It's the perfect balance between organization and simplicity.

Getting Started

Ready to simplify your task management system? Download Email Me from the App Store today and start sending tasks to your future self. The app's intuitive interface and powerful features make it the perfect companion for busy professionals who value efficiency and simplicity.

Remember: The best task management system is the one you'll actually use. Email Me makes it natural and effortless to capture and organize your todos, turning your inbox into a powerful productivity tool.

Download Email Me now and experience the freedom of simplified task management that works with your existing habits.

[Download Email Me on the App Store]

How do you manage your tasks? Have you tried using your inbox as a todo list? Share your experiences in the comments below!

Thank you for reading!

Until next time,

Manuel

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