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The GTD Inbox Method with Email Me App

Master GTD methodology & reach Inbox Zero with Email Me app. The fastest way to capture thoughts and process your inbox on iPhone, iPad & Mac.

Productivity GTD iPhone

September 05, 2025 by Manuel Escrig · 3 min read

The GTD Inbox Method with Email Me App

Getting Things Done (GTD) methodology has revolutionized how we manage our tasks and responsibilities. But let's face it - the biggest challenge is often the initial capture of ideas and tasks when they pop into our heads. That's where Email Me app becomes your perfect GTD companion, turning your iPhone into a powerful capture tool that works seamlessly with your workflow.

Why Email Yourself?

David Allen, the creator of GTD methodology, emphasizes the importance of getting things out of your head and into a trusted system. Your email inbox serves as an excellent collection point - it's always available, searchable, and integrates with most task management tools. Email Me app streamlines this process by letting you capture thoughts with just a tap, ensuring nothing falls through the cracks.

Setting Up Your GTD Inbox System

Here's how to implement a solid GTD workflow using Email Me:

1. Quick Capture

• Configure Email Me's default subject line prefix (like "GTD:" or "Inbox:") to easily filter these entries
• Use the app's widget for instant access from your iPhone's home screen
• Enable the Share Sheet extension to capture content from other apps

2. Regular Processing

• Set specific times during the day to process your email inbox
• Review emails sent through Email Me and decide whether they're:

- Actionable tasks (move to your task manager) - Reference material (file appropriately) - Quick tasks (do them immediately if under 2 minutes) - Trash (delete without hesitation)

3. Organization Tips

• Use Email Me's customizable templates for different types of captures
• Create separate email addresses for different contexts (work/personal)
• Leverage your email client's filters to automatically sort incoming messages

Real-World Examples

Here's how professionals are using Email Me for GTD:

"During my morning commute, I remembered I need to schedule a team meeting. One tap on Email Me, and it's captured. During my daily review, I process this into my calendar."

"In a client meeting, I use Email Me to quickly note down action items. The timestamp feature helps me track when these items were captured."

Making It Work For You

1. Morning Brain Dump

Start your day by capturing all floating thoughts using Email Me's rapid-fire mode. This clears your mind for focused work.

2. Context Tagging

Add simple tags in your email subject lines:

• @work for professional tasks
• @home for personal items
• @waiting for delegated items
• @someday for future possibilities

3. Weekly Review

During your weekly GTD review, having everything in your email inbox makes it easier to process and organize. Email Me's timestamp feature helps you track when ideas were captured, adding helpful context to your review.

Pro Tips for Email Me + GTD

• Use the app's customizable templates for different types of captures
• Enable keyboard shortcuts for even faster entry
• Utilize the Share Sheet to capture web links and content from other apps
• Set up email filters to automatically organize incoming captures

The Power of Immediate Capture

The beauty of combining Email Me with GTD lies in its simplicity. When you have a thought, it takes just seconds to capture it. No need to open your task manager, navigate through menus, or decide where it belongs right away. Just capture and process later.

Getting Started

Ready to supercharge your GTD practice? Download Email Me from the App Store today and experience the power of frictionless capture. The app's intuitive interface and lightning-fast operation make it the perfect companion for GTD practitioners who value efficiency and reliability.

Remember, the key to GTD success is having a trusted system that's always ready when you need it. With Email Me, you're just a tap away from capturing any thought, task, or idea - keeping your mind clear and your productivity high.

Start your enhanced GTD journey today - download Email Me from the App Store and transform how you capture and process your daily inputs.

Thank you for reading!

All the best,

Manuel

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